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Privacy Policy

Effective Date: September 12, 2026‌

Welcome to www.karimsaadclothing.com, operated by KARIM SAAD CLOTHING BRANDS SL. This Privacy Policy is designed to inform you about how we collect, use, disclose, and safeguard your personal information when you visit our e-commerce website, use our services, and interact with our brand. As a Spanish-based minimal everyday essentials brand focused on timeless, well-made pieces that fit every casual moment, we prioritize protecting your privacy and ensuring your personal data is handled transparently, securely, and in full compliance with applicable data protection regulations, including the General Data Protection Regulation (GDPR) and all relevant Spanish data protection laws.

1. Information We Collect

We only collect information that is necessary to deliver our seamless, user-focused shopping experience, and we never gather unnecessary data that does not serve a clear, stated purpose.

1.1 Information You Provide Directly to Us

When you create an account, place an order, sign up for our newsletter, contact our support team, or participate in any interactive feature on our site, you may voluntarily share the following categories of information:

  • Full name, billing and shipping address, and contact telephone number, required to process and deliver your orders accurately
  • Email address, used for order confirmations, shipping updates, customer service responses, and (with your explicit consent) our promotional newsletter featuring new arrivals, exclusive deals, and product launch announcements
  • Payment details, including credit card or payment method information, which are processed entirely through our certified third-party payment processors. We do not store full sensitive payment card details on our own servers, in line with global payment card industry security standards
  • Account credentials, including your username and password, to secure your My Account portal where you can view order history, save preferred shipping addresses, and manage your personal preferences
  • Any additional information you choose to share when submitting contact forms, leaving product reviews, or communicating with our team for custom requests or feedback.

1.2 Information Collected Automatically

As you browse www.karimsaadclothing.com, we automatically collect limited technical data to optimize website performance, troubleshoot technical issues, and understand how visitors interact with our minimal essentials collection. This information includes:

  • Your device type, browser type and version, operating system, and unique device identifiers
  • IP address, which is anonymized in most cases to protect your privacy, and used for geotargeting relevant shipping and tax information, and to prevent fraudulent transaction activity
  • Browsing behavior data, such as pages you visit, products you view, time spent on our site, click-through patterns, and search terms you enter on our store. This data helps us refine our product catalog, improve site navigation, and showcase items that align with your interest in our no-logo, stripped-back everyday essentials, from our lightweight polyester running caps and organic cotton canvas baseball caps to our practical waist bags and heavyweight canvas tote bags.
  • Cookie data, as further outlined in Section 7 of this policy, to remember your cart contents, save your preferred language and region settings, and keep you logged into your account during return visits.

2. How We Use Your Personal Information

All processing of your personal data is rooted in legitimate, clear purposes tied to delivering a reliable shopping experience, operating our brand, and fulfilling our contractual obligations to you. We use your information exclusively for the following uses:

  • ‌Order Fulfillment and Transaction Management‌: To process your purchases, verify payment details, arrange shipping via our trusted logistics partners, send you real-time tracking updates, and manage returns and refunds in line with our published Refund and Returns Policy.
  • ‌Website Functionality and User Experience Optimization‌: To maintain the secure, smooth operation of www.karimsaadclothing.com, remember your saved preferences, ensure the checkout process runs without friction, and troubleshoot any technical errors you may encounter while browsing our hat store, waist bag collections, or new arrivals section.
  • ‌Customer Support and Communication‌: To respond promptly to your inquiries submitted through our Contact page, resolve order issues, address product concerns, and provide personalized assistance to help you find the perfect minimal, durable piece for your everyday routine, whether you are shopping for a thermal merino wool beanie, waterproof nylon bucket hat, or multi-pocket yoga waist pack.
  • ‌Marketing and Promotional Outreach (With Your Explicit Consent)‌: To send you occasional email updates about our fresh essentials just landed, limited-time shop deals, brand announcements, and exclusive offers. You may opt out of these marketing communications at any time, using the unsubscribe link located at the bottom of every promotional email, or by sending a request to our contact email listed below. We will never send you unsolicited marketing messages without your prior explicit permission.
  • ‌Fraud Prevention and Security Protection‌: To monitor for unauthorized access to our website, detect and block fraudulent payment attempts, protect your account from unapproved logins, and safeguard the personal and financial data of all our customers. This processing is based on our legitimate interest in maintaining a secure e-commerce environment for every user.
  • ‌Legal Compliance‌: To retain your transaction data for the minimum period required by Spanish tax, commercial, and consumer protection laws, respond to valid legal requests from competent public authorities, and enforce our rights under our Terms of Service, Shipping Policy, and other published store rules.
  • ‌Product and Service Improvement‌: To analyze anonymized, aggregated user behavior data to identify which of our most loved pieces resonate most with our community, refine our fabric sourcing decisions, expand our range of quiet, well-made minimal pieces, and design new products that fit seamlessly into your commute, casual outing, or slow weekend moments. We will never use individual user data for targeted advertising on third-party platforms without your separate explicit consent.

3. Sharing of Your Personal Information

We never sell, rent, or lease your personal information to unrelated third parties for their own marketing purposes. We only share your necessary data with trusted third parties in the limited scenarios outlined below, all of whom are required to uphold strict data protection standards that match our own:

  • ‌Authorized Service Providers‌: We share relevant data with vetted third-party vendors who perform critical operational functions on our behalf, including PCI DSS compliant payment processors, international and domestic shipping carriers, cloud hosting providers that securely store our website data, email service platforms that dispatch our order confirmations and newsletter messages, and cybersecurity tools that monitor our site for malicious activity. All these partners are bound by legally binding data processing agreements that prohibit them from using your personal data for any purpose outside of the services they are contracted to deliver for KARIM SAAD CLOTHING BRANDS SL.
  • ‌Legal and Regulatory Authorities‌: We may disclose your personal information if we are required to do so by binding law, court order, or valid official request from a Spanish or European competent authority, or if such disclosure is necessary to protect our legal rights, defend our website from harm, or safeguard the safety of our staff, customers, and members of the public.
  • ‌Business Transaction Successors‌: In the unlikely event of a merger, acquisition, full or partial sale of our brand assets, or other corporate restructuring, your personal data may be transferred to the succeeding entity, under the condition that the receiving party agrees to uphold the terms of this Privacy Policy and maintain the same level of protection for your personal information. We will provide advance notice via email and a prominent announcement on our website if any such change of ownership occurs that impacts how your data is managed.

We do not transfer your personal data to any countries located outside of the European Economic Area (EEA) unless the destination country has been confirmed by the European Commission to offer an adequate level of data protection, or we have implemented appropriate, legally required safeguards to protect your information, such as standard contractual clauses approved by the European Commission.

4. Data Retention Periods

We only retain your personal information for as long as is strictly necessary to fulfill the specific purposes for which it was originally collected, in full compliance with applicable legal requirements:

  • For account holders: We retain your account profile data for as long as you keep your My Account active on www.karimsaadclothing.com. If you request to delete your account, we will erase your personal profile data within 14 business days, except for the limited information we are required to retain to meet legal tax, accounting, and commercial record-keeping obligations.
  • For order transaction data: We retain core purchase records, including invoices and order details, for a minimum of 10 years in line with Spanish tax law requirements, after which this data is securely anonymized or deleted.
  • For marketing communication data: We keep your email address on our marketing subscriber list only for as long as you remain subscribed to our newsletter. If you opt out of marketing communications, we will remove your contact information from our promotional mailing list immediately, keeping only a minimal record to honor your opt-out request indefinitely.
  • For automatically collected anonymized browsing data: We delete or fully anonymize this data no later than 12 months after it is collected.

At the end of each applicable retention period, we securely delete or irreversibly anonymize all your personal information, ensuring it can no longer be linked back to you as an identifiable individual.

5. Your Data Protection Rights

As a user located in the European Union and EEA, or whose data is processed under the scope of GDPR, you hold a full set of enforceable data protection rights that you may exercise at any time, free of charge. These rights include:

  1. ‌Right of Access‌: You have the right to request a full copy of all personal information we hold about you, alongside a clear explanation of how and why we process that data.
  2. ‌Right to Rectification‌: If you notice that any of your personal data in our records is inaccurate, incomplete, or out of date (such as an old shipping address or misspelled name), you may request that we correct this information immediately. You can also update most of these details directly via the settings page in your My Account portal.
  3. ‌Right to Erasure (“Right to be Forgotten”)‌: You may request that we fully erase all of your personal data from our systems, in scenarios where the information is no longer needed for the original purposes it was collected, you withdraw your consent for the processing, or our processing of your data violates applicable data protection laws. We are permitted to retain only the minimum amount of data required to comply with our legal obligations if such requirements apply.
  4. ‌Right to Restriction of Processing‌: You have the right to request that we temporarily suspend the processing of your personal data, for example if you contest the accuracy of your stored information, you object to our legitimate interest processing activities, or no longer want us to use your data but do not wish for us to delete it entirely.
  5. ‌Right to Data Portability‌: You may request to receive all the personal data you have directly provided to us, in a structured, commonly used, machine-readable format, and you have the right to transmit this data to another data controller without obstruction from our side, for all processing activities carried out on the basis of your consent or a contract with you.
  6. ‌Right to Object‌: You may object at any time to processing of your personal data that is based on our legitimate interests, including anonymized analytics for product improvement. If you object to such processing, we will cease the activity unless we can demonstrate compelling, legally valid grounds for the processing that override your privacy rights. You also have an unconditional right to object to direct marketing communications at any time, which we will honor immediately.
  7. ‌Right to Withdraw Consent‌: For any processing activity that you previously provided explicit consent for, such as newsletter sign-ups or non-essential cookie usage, you are fully entitled to withdraw that consent at any time, without any negative impact on your ability to shop on our website or use our core e-commerce services.
  8. ‌Right to Lodge a Complaint‌: If you believe that our processing of your personal information violates applicable data protection regulations, you have the right to submit a formal complaint to your local national data protection authority, or the Spanish Agencia Española de Protección de Datos (AEPD), the supervisory authority with primary jurisdiction over our operations.

To exercise any of the rights listed above, you may submit your request to us via email at ordprc@karimsaadclothing.com, or send a written request to our registered physical address at Calle Pleyades Esc. 11, Planta Baja, Puerta 61, Conjunto, 29660 Marbella, Málaga, Spain. We will respond to all valid, verifiable rights requests within one month of receipt, in line with GDPR requirements. We may only ask you to provide minimal additional information to confirm your identity before processing your request, to prevent unauthorized parties from accessing or modifying your personal data.

6. Children’s Privacy

Our e-commerce website www.karimsaadclothing.com is not directed to, and we do not knowingly collect any personal information from individuals under the age of 16. Our product catalog of minimal, timeless everyday essentials is intended for use by adult consumers, and we have no intention of gathering data related to underage users. If we become aware that we have inadvertently collected personal information from a child under 16 without verifiable parental consent, we will take immediate action to securely delete that data from all our servers and systems. If you believe we may hold any information belonging to a child under 16, please contact our support team immediately so we can resolve the issue promptly.

7. Cookies and Similar Tracking Technologies

We use cookies, small text files stored on your device when you visit our website, to ensure the smooth function of our shopping platform, remember your cart contents, and deliver a more personalized experience as you browse our collections. The cookies we use fall into two primary categories:

  • ‌Strictly Necessary Cookies‌: These cookies are essential for the core operation of www.karimsaadclothing.com. They enable you to navigate between pages, save items to your cart, proceed through the checkout process, and access your logged-in My Account features. These cookies cannot be switched off in our systems, and they do not store any personal information that can be used for marketing profiling. You may configure your browser to block these cookies, but doing so will break core functionality of the site and prevent you from completing a purchase.
  • ‌Performance and Preference Cookies‌: These optional cookies help us count visitor numbers and traffic sources, so we can measure and improve the performance of our website, and remember your preferred settings such as your selected currency or saved shipping address. All data collected by these cookies is fully anonymized, and we only deploy these cookies if you give us your explicit consent via our cookie consent banner on your first visit to our site.

We do not use third-party advertising cookies, tracking pixels, or social media plugins that monitor your browsing activity across external websites after you leave our store, to align with our brand philosophy of avoiding noisy, unnecessary details that disrupt your quiet, seamless shopping experience. You can fully manage and adjust your cookie preferences at any time by accessing the cookie settings tool located in the footer of our website.

8. Data Security Measures

We take the security of your personal information extremely seriously, and we have implemented robust, industry-standard technical and organizational security measures designed to protect your data against unauthorized access, accidental loss, alteration, destruction, or unlawful disclosure. These protections include:

  • End-to-end SSL/TLS encryption for all data transmitted between your browser and our servers, covering every page of our website and the entire checkout process, ensuring no third party can intercept your personal or payment information while it is in transit.
  • Regular, automated security updates and vulnerability scans of our website infrastructure, performed to identify and patch any potential security gaps before they can be exploited.
  • Role-based access control for all our internal team members, where only a very limited number of authorized staff have access to your personal order and account data, and only to the extent required to process your order and provide customer support.
  • Secure, encrypted off-site backups of all our transaction data, that are tested on a regular schedule to ensure no data is lost in the event of an unforeseen system outage.

While we work tirelessly to protect your personal information, no data transmission or storage system can be guaranteed to be 100% secure against all possible threats. If we ever detect a personal data breach that poses a high risk to your rights and freedoms, we will notify you and the relevant supervisory authority without undue delay, as required by GDPR.

9. Links to Third-Party Websites

Our www.karimsaadclothing.com website may occasionally contain hyperlinks to external third-party sites, such as links to our payment processor portals, or trusted logistics provider tracking pages for your shipments. Please note that these external websites operate independently from our brand, and they have their own separate privacy policies and terms of use that govern how your personal data is handled when you visit them. KARIM SAAD CLOTHING BRANDS SL does not exercise any control over the content, data processing practices, or security of these third-party sites, and we cannot accept any responsibility or liability for their policies or activities. We strongly recommend that you review the full privacy policy of every external website you visit after leaving our store, before you submit any of your personal information to those platforms.

10. Updates to This Privacy Policy

We reserve the right to modify or update this Privacy Policy periodically to reflect changes in our business operations, new legal requirements, or updates to our website features. When we make material changes to this policy, we will revise the “Effective Date” listed at the top of this document, and we will post a prominent notification on the homepage of www.karimsaadclothing.com to alert you to the upcoming changes at least 7 days before they come into effect. For any updates that significantly alter how we collect, use, or share your personal information, we will also send you a direct email notification to all registered account holders, to give you plenty of time to review the new terms before they apply. Your continued use of our website and placement of orders after the effective date of the updated policy will constitute your acknowledgment and acceptance of the revised Privacy Policy terms.

11. Contact Information

If you have any questions, comments, or concerns about this Privacy Policy, our data processing practices, or if you wish to submit a formal request to exercise any of your data protection rights, you may contact our dedicated data protection team at any time using the following details:

  • ‌Company Name‌: KARIM SAAD CLOTHING BRANDS SL
  • ‌Website‌: www.karimsaadclothing.com
  • ‌Contact Email‌: ordprc@karimsaadclothing.com
  • ‌Registered Physical Address‌: Calle Pleyades Esc. 11, Planta Baja, Puerta 61, Conjunto, 29660 Marbella, Málaga, Spain
  • ‌Contact Telephone Number‌: +34 (952) 906325‌‌